Community Cultural Celebration
Board of Directors meeting minutes
May 21, 2008

Meeting opened at 1:53 pm by George Bradt (President) at Norway Savings Bank in Bridgton conference room.
Attendance: George Bradt, Alan Crabtree, Karen Hawkins, Mike McClellan, Joanne Morse, Lily Turner
Absent members: Dona Forke, Henry Hamilton, DanaBeth Wells-Goodwin
Attending Gathering members: Nancylou Stiles (Coordinator)

*Karen spoke about the web site (use of the password protected area and archives to be set up to store information collected at the event for potential use in other venues)

*Nancylou gave a report of the most recent Gathering discussions
            Joe Beecher will allow use of his photos from previous Celebrations on the web site
            Discussions about what will be expected of the presenters at the event
            Nancylou needs reimbursement for refreshments
            Discussion about concerns of “warring” cultures and potential problems
            LRHS is available for use on Sept 20, superintendent needs to sign contract
            Cultures not “lifestyles” as presenters
            Possible participation in the 4th of July parade
            Logo – put out to community to submit logos for consideration to be voted on at the Celebration (winner to be announced at end of celebration), stipulation to include essence of CCC (i.e. world/earth, hands)

*Karen made a motion to allow presenters to sell items and collect donations towards designated causes< Alan seconded the motion, unanimously approved

*Karen made motion, Lily seconded it that present logo is used until a new one is voted in at upcoming Celebration, 6 approved, 1 opposed, motion carried
           
*P.O. Box keys – one to Mike, one to Karen

*Alan suggested the Board utilize email and phone for discussion and voting (with a subsequent physical meeting “for the record” vote “we voted this way”)

*Nancylou spoke about the timeline not being followed causing some concern about being able to pull everything together properly for the event to be held in September, she referred to By-Laws and getting a 501c3, also an concern about not having insurance was raised

*Mike shared information about a situation with another BOD and no insurance and agreed with Nancylou that insurance is important

*Mike asked for clarification about financial situation because the CCC is still presently under the 501c3 umbrella of the Bridgton United Methodist church, Karen previously spoke with Woody and a resolution is in the process (Karen will enter a request at the next church council meeting to transfer the funds because the Friend’s of the Arts agreed to allow the CCC to be under their 501c3 umbrella, George will get this in writing

*A sub-committee (George, Alan and Mike) will work on a draft of By-Laws for the CCC

 *Discussion about changing the date of the event, should it be postponed until the Musher’s Bowl? Joanne made a motion, Mike seconded and it was unanimously approved to change the date of the event to Jan 17 (first Sat of the Musher’s Bowl) with Jan 24 as the snow date, LRHS needs to be notified about this change and we need to find out if the school would be available for the event in Jan

*Nancylou requested to resign immediately as the CCC coordinator, discussion followed

*Alan made a motion, Mike seconded the motion, to accept Nancylou’s resignation as of Sept 1, 2008 (so as to have time to recruit someone to fill that position), motion was unanimously approved with regret at Nancylou leaving that position as she has invested so much into it and done a wonderful job

Next meeting to be held June 11 at 2:00 pm at Norway Savings Bank in Bridgton conference room.

Meeting closed at 3:37 pm

Respectfully Submitted by,
Karen Hawkins, BOD secretary