Community Cultural Celebration
Board of Directors meeting minutes
July 25, 2008

Meeting opened at 8:00 am by George Bradt (President) at Bridgton Library in the downstairs conference room.
Attendance: George Bradt, Alan Crabtree, Dona Forke, Karen Hawkins, Joanne Morse
Absent members: Mike McClellan
Attending CCC event interested members: Mody Botros (Coordinator), Nancylou Stiles

*Alan and Mike prepared a first draft of By-Laws for the CCC. Alan provided copies for each attendee to review. Each Article and Section was read by Alan followed by in depth discussion and suggestions by attendees.

*Alan will make the necessary revisions and send an electronic copy to each member (revisions will be designated by highlight or bold) Karen will post the revised edition on the CCC web site in the password protected area for further review.

*Mody presented the Board with an insurance proposal to be enacted upon receipt of payment of $325 to State Farm Insurance (Diane Reo, agent) located at 299 Main Street, Unit 3, Fryeburg, ME. Members read the provisions detailed in the correspondence. Karen made a motion the policy be approved and paid for, Alan seconded the motion, it passed unanimously. George will inquire about the costs for “add-ons” to the policy.

*Mody initiated discussion about the date for the upcoming CCC event. Paul True at LRHS has been contacted and Mody was informed the week of the Musher’s Bowl was not available for the CCC event. Available dates saved for us to consider are Jan 31, 2009 (snow date Feb 7) and March 14, 2009  (snow date March 21). Discussion pros and cons of each date followed. Mody mentioned Rotary Clubs are focusing on cultural diversity during the month of Feb. After much thoughtful discussion, Karen made a motion we choose the March dates, Dona seconded the motion, it passed unanimously.

*Mody brought up a concern about some Board members resigning. Information was shared that some resigning Board members left because of the lack of liability insurance, one member resigned due to too many other commitments.

*It was suggested we each bring names of potential candidates to invite their consideration to join the BOD to the next meeting.

*Nancylou requested acknowledgement of the precious Board members resignations be made.

*Nancylou brought several issues to the table:
She was upset about the way she perceived her position as Coordinator was handled. Subsequent discussion ensued followed by Alan making an official motion to accept Nancylou’s resignation (as originally submitted by her at the May 21, 2008 BOD meeting) and appoint Mody as the new Coordinator, Karen seconded the motion, it was unanimously approved
She was upset that she had not been notified of the change in the date of the CCC gathering originally set for Sept and asked that Mody be sure to let her know when the next one would be held
She was glad the CCC is continuing and requested she be sent any email correspondence from the BOD

*Mody brought up a difficult issue regarding the anger Nancylou continues to exhibit about her perception of events related to the CCC, he asked that the air be cleared so we can move on and make the CCC event a positive one, Nancylou responded that she felt as if she had been “kicked out” as coordinator, Mody asked her what would help resolve her issues, she requested that she be kept in the communication loop regarding what was going on and reiterated she would like to be included in all email correspondence. It was agreed she would be.

Next meeting August 11, 2008 at 9:00 am at the Bridgton Library in the downstairs conference room.

Meeting closed at 9:48 am

Respectfully Submitted by,
Karen Hawkins, BOD secretary